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[商务英语播客].BE360.10-Presentations2

the broadcast that looks at the other side of Business English

hello and welcome back to Business Skills 360.I'm Tim Simmonds .And I'm glad that you could join me today for the second part in our series on effective presentations .Last week we talked about keeping it short,simple ,engaging and real. much of that happens in the preparation.Today we are going to talk about what happens when you stand up in front of that audience and have to starts speaking.

Take a deep breath.

Your first go should be to make a connection with each and every listener.That connection is the pathway along which your message travels.If you have a good connection,there is a good chance your message will sink in. To make this connection

you have to do two things: you need to control the audiences' attention and you need to engage their minds.Remember that :control and engage!And to do these two things,you have three tools: your voice,your props,such as powerpoint ,and your body or movement.

Let's start with your voice.It needs to be confident and clear.Show everyone that you know your stuff,speak slowly and steadly .Remember that silence can't be your friend .You need to pause sometimes to give people a chance to think.If you fill every space with your voice,you might start to get on people's nurves and the words won't carry any power.Try very hard not to use 'Ah,oh,en' when you are thinking .Think silently!Choose your words carefully and diliver them confidently.Otherwise, people will too new out .When you speak ,you should invite people into your presentation by asking for input.That means using questions.ask easy ones so that people don't have to think too much.Some of your questions can be open to the entire audience.Some of them can be directed as specific people. Don't move on untill you get an answer. As soon as people start contributing by answering questions, their engagement goes up. They feel like they are participants ,not just listeners.

The next tools are your props and your visual aids.That could mean powepoint slides,

but it could also mean a whitebord., a flimchart, a wall chart , or anything else that people look at that is not you,but is part of your presentation. The most important thing is that you use these aids , don't just let people look at these slides.The slides should help you illustrate your points.Don't put up a grargh and not explain it. It should be worked into your presentation.These aids are useful ,not just for giving information,but for keeping attention moving,.Humans, and not just chidren ,have short attention spans.They can't concentrate on one thing for long.So you have to work with that and take their attention somewhere else before it wanders somewhere else.Move people's attention back and forth between you ,your aids,other listeners ,a handhelp prop,back to you and so on.

Now your body and what you do with it is also important.I'm talking about body language and movement.Let's start up top with the face.Firstly,make eye contact.Don't just quickly scan the faces in the room ,look directly into a individual when you making an important point.That person will respond with his or her attention and the connection will last.That person's engagement in your presentation will shoot up.Try to do this with every individual in the room at some piont. OK,your face also includes your mouth. And what are you going to do with that?You are going to smile.Sure you've hearded it before,but it's easy to forget once you get nervous.A smile is universal!It has unique power to do connection with someone.Just think about your interaction with others today.Which people smiled,what was the interaction like.I think you'll see what I mean.Using your body also means using movement.Do not stand in one place and drown on about your topic.Move around the room,use the left side, the right side and even the back of the room.This will help you control people's attention.You must be dynamic.Remember that humans become quickly bored with something that doesn't change. You can sit down,stand up,lean over a desk,or lean against a wall.Just don't do one thing all the time.You are controlling their attention by moving it around.People will follow you with their eyes as you walk to the back of the room,then you can throw their attention back to your powerpiont at the front of the room.

Right.We've looked at how you could use your voice,your props and your body to control people's attention and engage their minds.It takes practice.But if you've got a presentation that is short,simple,engaging and real, then it's a lot easier to do this.that's all for today.If you'd like to test yourself on what we've just covered,have a look at the mybeonline.com website.There you will find a quiz about today show and the complete transcipt.Thanks for listening and see you again soon.
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